Central employee records
History, positions, departments and documents in one place.
All work
HR & Payroll System
Concept Mockup · HR System
Sample screens for an HR system for mid-sized organisations, bringing employee records, attendance, leave, OT and payroll together in one place. It pairs with an employee app for checking in with GPS and a photo, and the data reaches the HR system instantly.
Open MockupSample screens
Sample screens (mockup) designed by our team. All data is fictional. Click "Open Mockup" and use the left-hand menu to explore other pages.
Overview — headcount statistics and AI attrition risk analysis
AI HR Assistant — answers policy questions and screens applications
Attendance and AI detection of unusual clock-ins
Employee profile with AI summary and course recommendations
Leave calendar and approval page
Payroll run — summary by department and payslips
Employee app — check in with GPS and a photo
Employee list
Leave approval
Payroll run
The challenge
- Leave and OT requests live on paper or in chats, so approval status is hard to follow.
- HR has to combine attendance from several sources before running payroll every month.
- Calculating social security, tax and OT in Excel is error-prone.
- Management can't see an overview of staffing, absences, leave and lateness.
What we built
Employee app (Check-in)
Check in with GPS location and a photo to stop buddy punching. Employees submit leave and view payslips themselves.
Payroll runs
Combines hours, OT and allowances, deducts social security and tax, then exports the bank transfer file.
Workforce dashboard
On-time attendance rate, OT hours and headcount by department.
Role-based access
Employees, managers and HR see only the data they need.
AI HR Assistant
Answers policy questions from company documents, screens applications, detects buddy punching and analyses attrition risk.
Technology
Mockup
Production system (recommended)